MINUTES
OF THE MEETING OF THE BOARD OF TRUSTEES
April
15, 2009
The
regular meeting of the Board of Trustees of the Northwest Mosquito Abatement
District was held Wednesday, April 15, 2009 at 7:30 pm.
There
being a presence of a quorum, Daniel R. Ansani, Vice President called the
meeting to order.
Trustees
present: Daniel R. Ansani, Vice
President and Assistant Secretary; Richard A. David, Secretary and Assistant
Treasurer; William Schneck, Treasurer; Karen V. Mills, Vice President and
Assistant Secretary/Treasurer.
Trustees
absent: Arnold D. Kincaid, President.
Also
present: Donald Veverka, Attorney;
Michael Szyska, Director.
The
amended minutes of the December 2008 meeting were read. Karen V. Mills made a
motion to accept the minutes as read and William Schneck seconded the motion.
The
Secretary called the roll and all ayes had been cast for approval of the motion
and thereby declared the motion carried.
The
minutes of the March 2009 meeting were read.
William Schneck made a motion to accept the minutes as read and Richard
A. David seconded the motion.
The
Secretary called the roll and all ayes had been cast for approval of the motion
and thereby declared the motion carried.
The
minutes of the April 1, 2009 meeting were read.
Karen V. Mills made a motion to accept the minutes as read and Richard
A. David seconded the motion.
The
Secretary called the roll and all ayes had been cast for approval of the motion
and thereby declared the motion carried.
The
Treasurer's Report for March 2009 was presented and all checks were approved
for payment. William Schneck made a
motion to accept the report as read and Karen V. Mills seconded the motion.
The
Secretary called the roll and all ayes had been cast for approval of the motion
and thereby declared the motion carried.
Mr.
William Schneck made a motion to adopt the Tax Levy Ordinance for the period of
May 1, 2009 through and including April 30, 2010 as presented by the District’s
Attorneys, Veverka Rosen & Haugh.
Karen V. Mills seconded the motion.
TAX LEVY ORDINANCE
AN ORDINANCE for the levy of taxes for the
corporate purposes of the NORTHWEST MOSQUITO ABATEMENT DISTRICT for the year
May 1, 2009 to April 30, 2010.
BE IT ORDAINED by the Board of Trustees of
the NORTHWEST MOSQUITO ABATEMENT DISTRICT.
SECTION 1:
By a Budget and Appropriation Ordinance passed by the Board of Trustees
of the NORTHWEST MOSQUITO ABATEMENT DISTRICT on the 1st day of
April, 2009, the sum of Three Million One Hundred Sixty Nine Thousand One
Hundred Fifty Seven Dollars and 00/100 ($3,169,157.00) was appropriated for the
corporate purposes of said District, for the fiscal year ending April 30, 2010,
as hereinafter specified:
I. Personal
Services
Salary of
Director $ 112,257.00
Salary of
Field Employees $1,050,400.00
Salary of
Entomologist $ 62,732.00
Salary of
Office Manager $ 82,579.00
Employer’s
Share of Employees’ Retirement Fund(FICA) $ 94,000.00
Employer’s
Share of Employer’s Retirement Fund(IMRF) $ 91,000.00
TOTAL $1,492,968.00
II. Contractual
Services
Insurance:
Business Auto $ 70,000.00
Insurance:
General Liability and Pollution Liability $ 71,500.00
Insurance:
Umbrella Liability $ 20,000.00
Insurance:
Workmen’s Compensation $ 38,242.00
Insurance:
Property $ 16,890.00
Insurance:
Bonding $ 0.00
Insurance:
Directors’ and Officers’ Liability $ 8,000.00
Insurance:
Hospitalization $ 120,000.00
Insurance:
Unemployment $ 12,000.00
Materials
& Services: Motor Vehicles $ 22,000.00
Materials
& Services: Field Equipment $ 8,233.00
Materials
& Services: Buildings & Grounds $ 35,955.00
Materials
& Services: Shop Equipment $ 3,000.00
Materials
& Services: Radio $ 2,668.00
Maintenance $ 5,000.00
Light $ 16,665.00
Heat $ 20,388.00
Telephone $ 24,255.00
Water $ 700.00
Legal
Fees and Expenses $ 60,000.00
Legal
Administration $ 8,157.00
Auditing
and Accounting $ 9,500.00
Dues and
Subscriptions $ 5,300.00
Computer
Software $ 6,000.00
TOTAL $ 584,453.00
III. Travel $ 6,825.00
IV. Commodities
Insecticides $ 697,696.00
Oils $ 0.00
Motor
Vehicle Fuel $ 70,276.00
Drafting
Supplies $ 0.00
Office
Supplies $ 6,945.00
Postage
& Cartage $ 2,575.00
Shop
Supplies $ 15,600.00
Lab
Supplies $ 22,000.00
Drainage $ 1,000.00
Uniforms $ 5,407.00
Safety
Equipment $ 7,000.00
TOTAL $ 828,499.00
V. Equipment
Motor
Vehicles, Field Equipment $ 6,090.00
Lab
Equipment Purchase $ 3,000.00
Office
Equipment Purchase $ 2,625.00
Shop
Equipment Purchase $ 8,610.00
Radio
Equipment Purchase $ 6,066.00
Computer
Hardware $ 8,400.00
TOTAL $ 34,791.00
VI. Contingencies $ 15,000.00
VII. Education
Educational
Meetings $ 17,522.00
Research
and Development $ 850.00
Literature
Purchase $ 1,122.00
TOTAL $ 19,494.00
VIII. Capital
Improvement Fund
1. Propane heater for the Bartlett facility
2. Roof repair for Wheeling facility
3. Window replacements
4. Bay door replacements
5. Acquisition of four trucks
6. Sprinkler system for the facilities in
Wheeling
and Bartlett
7. Five ULV sprayers
8. Photocopier
TOTAL $ 162,127.00
RECAPITULATION
Personal Services $1,492,968.00
Contractual Services $ 584,453.00
Travel $ 6,825.00
Commodities $ 828,499.00
Equipment $ 34,791.00
Contingencies $ 15,000.00
Education $ 19,494.00
Capital Improvement Fund $
162,127.00
Loss and Cost of Collections $
25,000.00
TOTAL APPROPRIATED EXPENDITURES $3,169,157.00
TOTAL APPROPRIATION $3,169,157.00
SECTION
2: Of the total amount of Three Million
One Hundred Sixty Nine Thousand One Hundred Fifty Seven Dollars and 00/100
($3,169,157.00) so appropriated, the NORTHWEST MOSQUITO ABATEMENT DISTRICT
requires to be raised by taxation the sum of Two Million Four Hundred Thirty Eight
Thousand Six Hundred Forty Three Dollars and 15/100 ($2,438,643.15) for the
following corporate purposes:
APPROPRIATED EXPENDITURES
I. Personal
Services
Salary of
Director $ 112,257.00
Salary of
Field Employees $1,050,400.00
Salary of
Entomologist $ 62,732.00
Salary of
Office Manager $ 82,579.00
Employer’s
Share of Employees’ Retirement Fund(FICA) $ 94,000.00
Employer’s
Share of Employer’s Retirement Fund(IMRF) $ 91,000.00
TOTAL $1,492,968.00
II. Contractual
Services
Insurance:
Business Auto $ 70,000.00
Insurance:
General Liability and Pollution Liability $ 71,500.00
Insurance:
Umbrella Liability $ 20,000.00
Insurance:
Workmen’s Compensation $ 38,242.00
Insurance:
Property $ 16,890.00
Insurance:
Bonding $ 0.00
Insurance:
Directors’ and Officers’ Liability $ 8,000.00
Insurance:
Hospitalization $ 120,000.00
Insurance:
Unemployment $ 12,000.00
Materials
& Services: Motor Vehicles $ 22,000.00
Materials
& Services: Field Equipment $ 8,233.00
Materials
& Services: Buildings & Grounds $ 35,955.00
Materials
& Services: Shop Equipment $ 3,000.00
Materials
& Services: Radio $ 2,668.00
Maintenance $ 5,000.00
Light $ 16,665.00
Heat $ 20,388.00
Telephone $ 24,255.00
Water $ 700.00
Legal
Fees and Expenses $ 60,000.00
Legal
Administration $ 8,157.00
Auditing
and Accounting $ 9,500.00
Dues and
Subscriptions $ 5,300.00
Computer
Software $ 6,000.00
TOTAL $ 584,453.00
III. Travel $ 6,825.00
IV. Commodities
Insecticides $ 697,696.00
Oils $ 0.00
Motor
Vehicle Fuel $ 70,276.00
Drafting
Supplies $ 0.00
Office
Supplies $ 6,945.00
Postage
& Cartage $ 2,575.00
Shop
Supplies $ 15,600.00
Lab
Supplies $ 22,000.00
Drainage $ 1,000.00
Uniforms $ 5,407.00
Safety
Equipment $ 7,000.00
TOTAL $ 828,499.00
V. Equipment
Motor
Vehicles, Field Equipment $ 6,090.00
Lab
Equipment Purchase $ 3,000.00
Office
Equipment Purchase $ 2,625.00
Shop
Equipment Purchase $ 8,610.00
Radio
Equipment Purchase $ 6,066.00
Computer
Hardware $ 8,400.00
TOTAL $ 34,791.00
VI. Contingencies $ 15,000.00
VII. Education
Educational
Meetings $ 17,522.00
Research
and Development $ 850.00
Literature
Purchase $ 1,122.00
TOTAL $ 19,494.00
VIII. Capital
Improvement Fund
1. Propane heater for the Bartlett facility
2. Roof repair for Wheeling facility
3. Window replacements
4. Bay door replacements
5. Acquisition of four trucks
6. Sprinkler system for the facilities in
Wheeling
and Bartlett
7. Five ULV sprayers
8. Photocopier
TOTAL $ 162,127.00
RECAPITULATION
Personal Services $1,492,968.00
Contractual Services $ 584,453.00
Travel $ 6,825.00
Commodities $ 828,499.00
Equipment $ 34,791.00
Contingencies $ 15,000.00
Education $ 19,494.00
Capital Improvement Fund $
162,127.00
Loss and Cost of Collection $
25,000.00
TOTAL APPROPRIATED EXPENDITURES $3,169,157.00
TOTAL APPROPRIATION $3,169,157.00
MINUS: AMOUNT OF ESTIMATED RECEIPTS WHICH IS IN
EXCESS OF APPROPRIATIONS INCLUDING CASH TO BE
RECEIVED FROM STATE OF ILLINOIS PERSONAL
PROPERTY REPLACEMENT TAX -$ 730,513.85
TOTAL NEEDED FROM LEVY $2,438,643.15
SECTION
3: NOW, THEREFORE, thereby and hereby is
levied upon all taxable property within the territorial limits of the NORTHWEST
MOSQUITO ABATEMENT DISTRICT for the year 2009-2010, for the corporate purposes
of said NORTHWEST MOSQUITO ABATEMENT DISTRICT, the sum of Two Million Four
Hundred Thirty Eight Thousand Six Hundred Forty Three dollars and 15/100
($2,438,643.15)
SECTION
4: The Secretary of the NORTHWEST
MOSQUITO ABATEMENT DISTRICT is directed to file with the County Clerk of Cook
County a certified copy of this Ordinance, and said County Clerk to cause the
same sum of Two Million Four Hundred Thirty Eight Thousand Six Hundred Forty
Three Dollars and 15/100 ($2,438,643.15) to be extended upon and against the
taxable property within the territorial limits of the NORTHWEST MOSQUITO
ABATEMENT DISTRICT, in accordance with the Laws and Statutes of the State of
Illinois.
SECTION
5: This Ordinance shall take effect and
be in force from and after its passage and approval.
Passed by
the Board of Trustees of the NORTHWEST MOSQUITO ABATEMENT DISTRICT this 15th
day of April, 2009.
________________________________
Vice-President of the Board of Trustees of the
NORTHWEST MOSQUITO
ABATEMENT DISTRICT
_________________________________________
Secretary
of the Board of Trustees of the
NORTHWEST
MOSQUITO ABATEMENT DISTRICT
Mr.
Ansani signed the Illinois Truth in Taxation Law Certificate of Compliance.
A
Motion was made by Richard A. David and seconded by Karen V. Mills to pass the
following ordinance:
ORDINANCE
WHEREAS, the
Northwest Mosquito Abatement District has depleted the financial resources in
certain funds (as hereinafter designated); and
WHEREAS, due
to financial commitments, additional monies are needed in the depleted
funds; and
WHEREAS, the
District has sufficient financial resources available in certain other separate
funds (as hereinafter designated) to meet the financial needs of the depleted
funds; and
WHEREAS, in
accordance with 65 ILCS 5/8-2-7, the District is desirous of transferring
monies from certain funds to the depleted funds.
NOW,
THEREFORE, be it Resolved, in accordance with 65 ILCS 5/8-2-7. as follows:
One Thousand
Eight Hundred Dollars ($1,800.00) is transferred from Account 5104-5105 to
Account 6205;
Six Thousand
Dollars ($6,000.00) is transferred from Account 5104-5105 to Account 6210-8404;
Twenty Thousand
Dollars ($20,000.00) is transferred from Account 5104-5105 to Account 6212-8406;
Three Hundred
Dollars ($300.00) is transferred from Account 5104-5105 to Account 7303;
Twenty Two Thousand
Dollars ($22,000.00) is transferred from Account 5104-5105 to Account 8403;
Two Thousand
Dollars ($2,000.00) is transferred from Account 5104-5105 to Account 8506.
The
Secretary called the roll and all ayes had been cast for approval of the motion
and thereby declared the motion carried.
Mr.
Veverka reminded everyone that the Ethics Statement need to be mailed in. Mr. Szyska will contact those who have not
filed.
Mr.
Szyska mentioned that the seasonal hiring is almost done.
Mr.
Szyska gave the Board information on the G/L, Auto, Pollution, Crime &
Property insurance policies from AIG.
The agent the District was dealing with at Gallagher has left the
company and the District has not received a quote from them. The quote for the property insurance might
have to be adjusted because Mr. Szyska just received the new property
appraisal. The Board told Mr. Szyska to
contact them if he receives a quote from Gallagher. If we do not hear from Gallagher, Karen V.
Mills made a motion to stay with AIG and Richard A. David seconded the motion.
The
Secretary called the roll and all ayes had been cast for approval of the motion
and thereby declared the motion carried.
Mr.
Szyska mentioned that he attended a West Nile Virus meeting hosted by Cook
County and the IL Dept of Public Health.
The
District received a Freedom of Information request. Mr. Veverka will write an ordinance stating
the District’s FOI policy.
Mr.
Szyska mentioned that the IRS performed a Compliance Review of the
District.
Mr.
Ansani mentioned a talk at the AMCA convention on educational programs for
schools. Mr. Szyska indicated that the
District has given programs at schools and also attended earth days and field
days hosted by various villages.
A
Motion was made to adjourn into Executive Session pursuant to 5 ILCS
120/2(c)(2), and it passed unanimously.
The
Board reconvened the regular meeting.
Karen
V. Mills made a motion to keep confidential all minutes of Executive Sessions
not previously disclosed. The motion was
seconded by William Schneck.
The
Secretary called the roll and all ayes had been cast for approval of the motion
and thereby declared the motion carried.
Karen
V. Mills made a motion to approve the proposed wages of the non-union employees
as discussed in the Executive Session. William
Schneck seconded the motion.
The
Secretary called the roll and all ayes had been cast for approval of the motion
and thereby declared the motion carried.
There
being no further business to come before the Board a motion was made to adjourn
and it passed unanimously.
____________________________
Vice President
_______________________
Secretary