MINUTES
OF THE MEETING OF THE BOARD OF TRUSTEES
April
21, 2010
The
regular meeting of the Board of Trustees of the Northwest Mosquito Abatement
District was held 7:30 pm Wednesday, April 21, 2010 at 147 West Hintz Road,
Wheeling, IL.
There
being a presence of a quorum, Daniel R. Ansani, Vice President called the
meeting to order.
Trustees
present: Daniel R. Ansani, Vice
President and Assistant Secretary; Richard A. David, Secretary and Assistant
Treasurer; William Schneck, Treasurer; Karen V. Mills, Vice President and
Assistant Secretary/Treasurer.
Trustees
absent: Arnold D. Kincaid, President.
Also
present: Donald Veverka, Attorney;
Michael Szyska, Director.
The
minutes of the March 2010 meeting were read. William Schneck made a motion to accept
the minutes as read and Karen Mills seconded the motion.
The
Secretary called the roll and all ayes had been cast for approval of the motion
and thereby declared the motion carried.
The
Treasurer's Report for March 2010 was presented and all checks were approved
for payment. Richard A. David made a
motion to accept the report as read and Karen V. Mills seconded the motion.
The
Secretary called the roll and all ayes had been cast for approval of the motion
and thereby declared the motion carried.
Mr.
Richard A. David made a motion to adopt the Tax Levy Ordinance for the period
of May 1, 2010 through and including April 30, 2011 as presented by the
District’s Attorneys, Veverka Rosen & Haugh. Karen V. Mills seconded the motion.
TAX LEVY ORDINANCE
AN ORDINANCE for the levy of taxes for the corporate
purposes of the NORTHWEST MOSQUITO ABATEMENT DISTRIT for the year May 1, 2010
to April 30, 2011.
BE IT ORDAINED by the Board of Trustees of the
NORTHWEST MOSQUITO ABATEMENT DISTRICT.
SECTION 1: By
a Budget and Appropriation Ordinance passed by the Board of Trustees of the
NORTHWEST MOSQUITO ABATEMENT DISTRICT on the 7th day of April, 2010,
the sum of Three Million Two Hundred Forty Three Thousand Four Hundred Eighty
Five Dollars and 00/100 ($3,243,485.00) was appropriated for the corporate
purposes of said District, for the fiscal year ending April 30, 2011, as
hereinafter specified:
I. Personal
Services
Salary of
Director $ 112,257.00
Salary of
Field Employees $1,050,400.00
Salary of
Entomologist $ 62,732.00
Salary of
Office Manager $ 85,882.00
Employer’s
Share of Employees’ Ret. Fund(FICA) $ 94,000.00
Employer’s
Share of Employer’s Ret. Fund(IMRF) $ 94,000.00
TOTAL $1,499,271.00
II. Contractual
Services
Insurance:
Business Auto $ 64,000.00
Insurance:
General Liab. & Pollution Liab. $ 60,000.00
Insurance:
Umbrella Liability $ 20,000.00
Insurance:
Workmen’s Compensation $ 42,066.00
Insurance:
Property $ 16,890.00
Insurance:
Bonding $ 0.00
Insurance:
Directors’ & Officers’ Liability $ 8,000.00
Insurance:
Hospitalization $ 160,000.00
Insurance:
Unemployment $ 10,000.00
Materials
& Services: Motor Vehicles $ 28,000.00
Materials
& Services: Field Equipment $ 8,233.00
Materials
& Services: Buildings & Grounds $ 52,134.00
Materials
& Services: Shop Equipment $ 3,000.00
Materials
& Services: Radio $ 2,668.00
Maintenance $ 5,000.00
Light $ 16,665.00
Heat $ 23,446.00
Telephone $ 26,195.00
Water $
700.00
Legal
Fees and Expenses $ 60,000.00
Legal
Administration $ 8,157.00
Auditing
and Accounting $ 11,000.00
Dues and
Subscriptions $ 5,300.00
Computer
Software $ 6,000.00
TOTAL $ 637,454.00
III. Travel $ 6,825.00
IV. Commodities
Insecticides $ 710,933.00
Oils $ 0.00
Motor
Vehicle Fuel $ 70,276.00
Drafting
Supplies $ 0.00
Office
Supplies $ 6,980.00
Postage
& Cartage $ 2,575.00
Shop
Supplies $ 15,600.00
Lab
Supplies $ 22,000.00
Drainage $ 1,000.00
Uniforms $ 5,407.00
Safety
Equipment $ 7,000.00
TOTAL $ 841,771.00
V. Equipment
Motor
Vehicles, Field Equipment $ 6,090.00
Lab
Equipment Purchase $ 3,000.00
Office
Equipment Purchase $ 2,625.00
Shop
Equipment Purchase $ 8,610.00
Radio
Equipment Purchase $ 6,066.00
Computer
Hardware $ 8,400.00
TOTAL $ 34,791.00
VI. Contingencies $ 15,000.00
VII. Education
Educational
Meetings $ 19,274.00
Research
and Development $ 850.00
Literature
Purchase $ 1,122.00
TOTAL $ 21,246.00
VIII. Capital
Improvement Fund
1. Propane heater for the Bartlett facility
2. Roof repairs
3. Window replacements
4. Bay door replacements
5. Acquisition of three trucks
6. Sprinkler system for the facilities in Wheeling
and Bartlett
7. Three (3) ULV sprayers
8. Mobile radios
TOTAL $ 162,127.00
RECAPITULATION
Personal Services $1,499,271.00
Contractual Services $ 637,454.00
Travel $ 6,825.00
Commodities $ 841,771.00
Equipment $ 34,791.00
Contingencies $ 15,000.00
Education $ 21,246.00
Capital Improvement Fund $
162,127.00
Loss and Cost of Collection $
25,000.00
TOTAL APPROPRIATED EXPENDITURES $3,243,485.00
TOTAL APPROPRIATION $3,243,485.00
SECTION 2:
Of the total amount of Three Million Two Hundred Forty Three Thousand
Four Hundred Eighty Five Dollars and 00/100 ($3,243,485.00) so appropriated,
the NORTHWEST MOSQUITO ABATEMENT DISTRICT requires to be raised by taxation the
sum of Two Million Five Hundred Twenty Three Thousand Nine Hundred Ninety Five
Dollars and 66/100 ($2,523,995.66) for the following corporate purposes:
APPROPRIATED EXPENDITURES
I. Personal
Services
Salary of
Director $ 112,257.00
Salary of
Field Employees $1,050,400.00
Salary of
Entomologist $ 62,732.00
Salary of
Office Manager $ 85,882.00
Employer’s
Share of Employees’ Ret. Fund(FICA) $ 94,000.00
Employer’s
Share of Employer’s Ret. Fund(IMRF) $ 94,000.00
TOTAL $1,499,271.00
II. Contractual
Services
Insurance:
Business Auto $ 64,000.00
Insurance:
General Liab. & Pollution Liab. $ 60,000.00
Insurance:
Umbrella Liability $ 20,000.00
Insurance:
Workmen’s Compensation $ 42,066.00
Insurance:
Property $ 16,890.00
Insurance:
Bonding $ 0.00
Insurance:
Directors’ & Officers’ Liability $ 8,000.00
Insurance:
Hospitalization $ 160,000.00
Insurance:
Unemployment $ 10,000.00
Materials
& Services: Motor Vehicles $ 28,000.00
Materials
& Services: Field Equipment $ 8,233.00
Materials
& Services: Buildings & Grounds $ 52,134.00
Materials
& Services: Shop Equipment $ 3,000.00
Materials
& Services: Radio $ 2,668.00
Maintenance $ 5,000.00
Light $ 16,665.00
Heat $ 23,446.00
Telephone $ 26,195.00
Water $ 700.00
Legal
Fees and Expenses $ 60,000.00
Legal
Administration $ 8,157.00
Auditing
and Accounting $ 11,000.00
Dues and
Subscriptions $ 5,300.00
Computer
Software $ 6,000.00
TOTAL $ 637,454.00
III. Travel $ 6,825.00
IV. Commodities
Insecticides $ 710,933.00
Oils $ 0.00
Motor
Vehicle Fuel $ 70,276.00
Drafting
Supplies $ 0.00
Office
Supplies $ 6,980.00
Postage
& Cartage $ 2,575.00
Shop
Supplies $ 15,600.00
Lab
Supplies $ 22,000.00
Drainage $ 1,000.00
Uniforms $ 5,407.00
Safety
Equipment $ 7,000.00
TOTAL $ 841,771.00
V. Equipment
Motor
Vehicles, Field Equipment $ 6,090.00
Lab
Equipment Purchase $ 3,000.00
Office
Equipment Purchase $ 2,625.00
Shop
Equipment Purchase $ 8,610.00
Radio
Equipment Purchase $ 6,066.00
Computer
Hardware $ 8,400.00
TOTAL $ 34,791.00
VI. Contingencies $ 15,000.00
VII. Education
Educational
Meetings $ 19,274.00
Research
and Development $ 850.00
Literature
Purchase $ 1,122.00
TOTAL $ 21,246.00
VIII. Capital
Improvement Fund
1. Propane heater for the Bartlett facility
2. Roof repairs
3. Window replacements
4. Bay door replacements
5. Acquisition of three trucks
6. Sprinkler system for the facilities in Wheeling
and Bartlett
7. Three (3) ULV sprayers
8. Mobile radios
TOTAL $ 162,127.00
RECAPITULATION
Personal Services $1,499,271.00
Contractual Services $ 637,454.00
Travel $ 6,825.00
Commodities $ 841,771.00
Equipment $ 34,791.00
Contingencies $ 15,000.00
Education $ 21,246.00
Capital Improvement Fund $
162,127.00
Loss and Cost of Collection $
25,000.00
TOTAL APPROPRIATED EXPENDITURES $3,243,485.00
TOTAL APPROPRIATION $3,243,485.00
MINUS: AMOUNT
OF ESTIMATED RECEIPTS WHICH IS IN EXCESS
OF APPROPRIATIONS INCLUDING CASH TO BE RECEIVED FROM
STATE OF ILLINOIS PERSONAL PROPERTY REPLACEMENT
TAX -$ 719,489.34
TOTAL NEEDED FROM LEVY $2,523,995.66
SECTION 3: NOW, THEREFORE, thereby and hereby is levied
upon all taxable property within the territorial limits of the NORTHWEST
MOSQUITO ABATEMENT DISTRICT for the year 2010-2011, for the corporate purposes
of said NORTHWEST MOSQUITO ABATEMENT DISTRICT, the sum of Two Million Five
Hundred Twenty Three Thousand Nine Hundred Ninety Five Dollars and 66/100
($2,523,995.66).
SECTION 4: The Secretary of the NORTHWEST MOSQUITO
ABATEMENT DISTRICT is directed to file with the County Clerk of Cook County a
certified copy of this Ordinance, and said County Clerk to cause the same sum
of Two Million Five Hundred Twenty Three Thousand Nine Hundred Ninety Five
Dollars and 66/100 ($2,523,995.66) to be extended upon and against the taxable
property within the territorial limits of the NORTHWEST MOSQUITO ABATEMENT
DISTRICT, in accordance with the Laws and Statutes of the State of Illinois.
SECTION 5: This Ordinance shall take effect and be in
force from and after its passage and approval.
Passed by the Board of Trustees of the
NORTHWEST MOSQUITO ABATEMENT DISTRICT this 21st DAY OF April, 2010.
Approved this 21st DAY OF April,
2010.
________________________________
Vice-President of the Board of Trustees of the
NORTHWEST MOSQUITO
ABATEMENT DISTRICT
_________________________________________
Secretary
of the Board of Trustees of the
NORTHWEST
MOSQUITO ABATEMENT DISTRICT
Mr.
Ansani signed the Illinois Truth in Taxation Law Certificate of Compliance.
A
motion was made by William Schneck and seconded by Karen V. Mills to pass the
following ordinance:
ORDINANCE
WHEREAS, the
Northwest Mosquito Abatement District has depleted the financial resources in
certain funds (as hereinafter designated); and
WHEREAS, due
to financial commitments, additional monies are needed in the depleted
funds; and
WHEREAS, the
District has sufficient financial resources available in certain other separate
funds (as hereinafter designated) to meet the financial needs of the depleted
funds; and
WHEREAS, in
accordance with 65 ILCS 5/8-2-7, the District is desirous of transferring
monies from certain funds to the depleted funds.
NOW,
THEREFORE, be it Resolved, in accordance with 65 ILCS 5/8-2-7. as follows:
Five Thousand
Dollars ($5,000.00) is transferred from Account 5104-5105 to Account 6210-8404;
One Thousand
Dollars ($1,000.00) is transferred from Account 5104-5105 to Account 6211-8405;
One Thousand
Dollars ($1,000.00) is transferred from Account 5104-5105 to Account 9801-9804.
The
Secretary called the roll and all ayes had been cast for approval of the motion
and thereby declared the motion carried.
Mr. Veverka reminded anyone who has not
mailed in their Ethics Statements to do it.
Mr. Szyska indicated that the employees
are ready to move to the auxiliary facilities.
Mr. Szyska will be ordering an organic insecticide called Natular to use
for catch basin treatments in the areas prone to WNV. Mr. Tom Anderson will put out the mosquito
traps May 1st or earlier. On
Saturday Mr. Anderson will represent the District at Earth Day in Northbrook
with a display on mosquitoes and the District.
Mr. Szyska indicated that almost all of
the seasonal employees have been hired.
Mr. Szyska has ordered the 3 GPS units and they have been loaded with
our GIS maps. The Supervisors and Chief
of Field Operations will be testing the units this season.
The Mechanics and Lab have started
calibrating the sprayers.
Mr. Szyska presented quotes from 3
agencies for G/L, Auto. D&O, Public Officials and Employee Practices,
Property, and Pollution insurances. The
policies are similar and from Schultz & Brundage, A J Gallagher and Risk
Management.
Karen V. Mills made a motion to accept
the policies from A J Gallagher pending the underwriter’s letter clarifying the
coverage Mr. Szyska mentioned. If the
District does not receive the letter then the District should accept the
policies from Schultz & Brundage.
Mr. William Schneck seconded the motion.
The
Secretary called the roll and all ayes had been cast for approval of the motion
and thereby declared the motion carried.
A
Motion was made to adjourn into Executive Session pursuant to 5 ILCS
120/2(c)(2), and it passed unanimously.
The
Board reconvened the regular meeting.
Karen
V. Mills made a motion to keep confidential all minutes of Executive Sessions
not previously disclosed. The motion was
seconded by Richard A. David.
The
Secretary called the roll and all ayes had been cast for approval of the motion
and thereby declared the motion carried.
Karen
V. Mills made a motion to approve the wages for the non-union employees as
discussed in the Executive Session. William
Schneck seconded the motion.
The
Secretary called the roll and all ayes had been cast for approval of the motion
and thereby declared the motion carried.
There
being no further business to come before the Board a motion was made to adjourn
and it passed unanimously.
____________________________
Vice President
_______________________
Secretary