MINUTES
OF THE MEETING OF THE BOARD OF TRUSTEES
February
18, 2009
The
regular meeting of the Board of Trustees of the Northwest Mosquito Abatement
District was held Wednesday, February 18, 2009 at 7:30 pm.
There
being a presence of a quorum, Daniel R. Ansani, Vice President called the
meeting to order.
Trustees
present: Daniel R. Ansani, Vice
President and Assistant Secretary; Richard A. David, Secretary and Assistant
Treasurer; William Schneck, Treasurer; Karen V. Mills, Vice President and
Assistant Secretary/Treasurer.
Trustees
absent: Arnold D. Kincaid, President.
Also
present: Donald Veverka, Attorney;
Michael Szyska, Director.
The
minutes of the January 2009 meeting were read. William Schneck made a motion to
accept the minutes as read and Karen V. Mills seconded the motion.
The
Secretary called the roll and all ayes had been cast for approval of the motion
and thereby declared the motion carried.
The
Treasurer's Report for January 2009 was presented and all checks were approved
for payment. Richard A. David made a
motion to accept the report as read and Karen V. Mills seconded the motion.
The
Secretary called the roll and all ayes had been cast for approval of the motion
and thereby declared the motion carried.
A motion
was made by William Schneck that the Tentative Budget and Appropriation
Ordinance of the Northwest Mosquito Abatement District for the period of May 1,
2009 to April 30, 2010, as submitted by Richard A. David, Daniel R. Ansani,
Arnold D. Kincaid, William Schneck, Karen V. Mills, and Michael L. Szyska, be
adopted for the aforesaid period and the Secretary is instructed to comply with
the instructions as to the publications of the motions as contained in the
ordinance. Richard A. David seconded the
motion.
TENTATIVE BUDGET AND
APPROPRIATION ORDINANCE
OF THE NORTHWEST MOSQUITO
ABATEMENT DISTRICT
MAY 1, 2009 TO APRIL 30,
2010
WHEREAS, RICHARD A. DAVID, DANIEL ANSANI,
ARNOLD KINCAID, KAREN V. MILLS, WILLIAM SCHNECK and MICHAEL SZYSKA were
appointed on December 17, 2008 by the Board of Trustees to prepare a Tentative
Budget and Appropriation Ordinance for the period May 1, 2009 to April 30,
2010; and
WHEREAS, the aforesaid Tentative Budget and
Appropriation Ordinance has been prepared and submitted to the Board of
Trustees for inspection and approval in tentative form.
WHEREFORE, be it resolved that the
Tentative Budget and Appropriation Ordinance, as set out below, shall be filed
with the Secretary of the NORTHWEST MOSQUITO ABATEMENT DISTRICT and that he
shall make available said Tentative Budget for public inspection, as of
February 19, 2009, for at least thirty (30) days thereafter.
FURTHER RESOLVED, that the Secretary shall
publish, as of February 19, 2009, in a newspaper of general circulation in the
area covered by the District, a public notice that the said Tentative Budget is
on file and available for public inspection, as set out below.
NOTICE
Notice is hereby given that a Tentative
Budget and Appropriation Ordinance of the NORTHWEST MOSQUITO ABATEMENT
DISTRICT, in the County of Cook, State of Illinois, for the fiscal year May 1,
2009 to and including April 30, 2010 is on file and conveniently available for
public inspection at the offices of the NORTHWEST MOSQUITO ABATEMENT DISTRICT,
147 West Hintz Road, Wheeling, Illinois, and will so remain from February 19,
2009, until final action is taken thereon by the Board of Trustees.
DATED THIS 18TH
DAY OF FEBRUARY, 2009
NORTHWEST
MOSQUITO ABATEMENT DISTRICT
By:
_______________________________
Secretary
ESTIMATED RECEIPTS
Cash on Hand May 1, 2009(Estimated) $1,348,351.71
Cash to be received
2008 Levy: $2,448,159.14
Less: Loss
and cost on collection - 25,000.00
$2,423,159.14
Cash to be received from 2009 Levy:
Extended amount (estimated) $2,438,643.15
To be received after fiscal year $2,438,643.15
To be received during fiscal year $
- 0 –
Plus: Cash to
be received from State
Of
Illinois Personal Property
Replacement
Tax $ 128,160.00
TOTAL CASH AVAILABLE DURING FISCAL YEAR $3,899,670.85
ESTIMATED EXPENDITURES
I. Personal
Services
Salary of
Director $ 112,257.00
Salary of
Field Employees $1,050,400.00
Salary of
Entomologist $ 62,732.00
Salary of
Office Manager $ 82,579.00
Employer’s
Share of Employees’ Retir. Fund(FICA) $ 94,000.00
Employer’s
Share of Employer’s Retir. Fund(IMRF) $ 91,000.00
TOTAL $1,492,968.00
II. Contractual
Services
Insurance:
Business Auto $ 70,000.00
Insurance:
General Liability & Pollution Liability $ 71,500.00
Insurance:
Umbrella Liability $ 20,000.00
Insurance:
Workmen’s Compensation $ 38,242.00
Insurance:
Property $ 16,890.00
Insurance:
Bonding $ 0.00
Insurance:
Directors’ and Officers’ Liability $ 8,000.00
Insurance:
Hospitalization $ 120,000.00
Insurance:
Unemployment $ 12,000.00
Materials
& Services: Motor Vehicles $ 22,000.00
Materials
& Services: Field Equipment $ 8,233.00
Materials
& Services: Buildings & Grounds $ 35,955.00
Materials
& Services: Shop Equipment $ 3,000.00
Materials
& Services: Radio $ 2,668.00
Maintenance $ 5,000.00
Light $ 16,665.00
Heat $ 20,388.00
Telephone $ 24,255.00
Water $ 700.00
Legal
Fees and Expenses $ 60,000.00
Legal
Administration $ 8,157.00
Auditing
and Accounting $ 9,500.00
Dues and
Subscriptions $ 5,300.00
Computer
Software $ 6,000.00
TOTAL $ 584,453.00
III. Travel $ 6,825.00
IV. Commodities
Insecticides $ 697,696.00
Oils $ 0.00
Motor
Vehicle Fuel $ 70,276.00
Drafting
Supplies $ 0.00
Office
Supplies $ 6,945.00
Postage
& Cartage $ 2,575.00
Shop
Supplies $ 15,600.00
Lab
Supplies $ 22,000.00
Drainage $ 1,000.00
Uniforms $ 5,407.00
Safety
Equipment $ 7,000.00
TOTAL $ 828,499.00
V. Equipment
Motor
Vehicles, Field Equipment $ 6,090.00
Lab
Equipment Purchase $ 3,000.00
Office
Equipment Purchase $ 2,625.00
Shop
Equipment Purchase $ 8,610.00
Radio
Equipment Purchase $ 6,066.00
Computer
Hardware $ 8,400.00
TOTAL $ 34,791.00
VI. Contingencies $ 15,000.00
VII. Education
Educational
Meetings $ 17,522.00
Research
and Development $ 850.00
Literature
Purchase $ 1,122.00
TOTAL $ 19,494.00
VIII. Capital
Improvement Fund
1. Propane heater for the Bartlett facility
2. Roof repair for Wheeling facility
3. Window replacements
4. Bay door replacements
5. Acquisition of four trucks
6. Sprinkler system for the facilities in Wheeling
and Bartlett
7. Five ULV sprayers
8. Photocopier
TOTAL $ 162,127.00
RECAPITULATION
Personal Services $1,492,968.00
Contractual Services $ 584,453.00
Travel $ 6,825.00
Commodities $ 828,499.00
Equipment $ 34,791.00
Contingencies $ 15,000.00
Education $ 19,494.00
Capital Improvement Fund $ 162,127.00
TOTAL ESTIMATED EXPENDITURES $3,144,157.00
APPROPRIATED EXPENDITURES
I. Personal
Services
Salary of
Director $ 112,257.00
Salary of
Field Employees $1,050,400.00
Salary of
Entomologist $ 62,732.00
Salary of
Office Manager $ 82,579.00
Employer’s
Share of Employees’ Retir. Fund(FICA) $ 94,000.00
Employer’s
Share of Employer’s Retir. Fund(IMRF) $ 91,000.00
TOTAL $1,492,968.00
II. Contractual
Services
Insurance:
Business Auto $ 70,000.00
Insurance:
General Liability & Pollution Liability $ 71,500.00
Insurance:
Umbrella Liability $ 20,000.00
Insurance:
Workmen’s Compensation $ 38,242.00
Insurance:
Property $ 16,890.00
Insurance:
Bonding $ 0.00
Insurance:
Directors’ and Officers’ Liability $ 8,000.00
Insurance:
Hospitalization $ 120,000.00
Insurance:
Unemployment $ 12,000.00
Materials
& Services: Motor Vehicles $ 22,000.00
Materials
& Services: Field Equipment $ 8,233.00
Materials
& Services: Buildings & Grounds $ 35,955.00
Materials
& Services: Shop Equipment $ 3,000.00
Materials
& Services: Radio $ 2,668.00
Maintenance $ 5,000.00
Light $ 16,665.00
Heat $ 20,388.00
Telephone $ 24,255.00
Water $ 700.00
Legal
Fees and Expenses $ 60,000.00
Legal
Administration $ 8,157.00
Auditing
and Accounting $ 9,500.00
Dues and
Subscriptions $ 5,300.00
Computer
Software $ 6,000.00
TOTAL $ 584,453.00
III. Travel $ 6,825.00
IV. Commodities
Insecticides $ 697,696.00
Oils $ 0.00
Motor
Vehicle Fuel $ 70,276.00
Drafting
Supplies $ 0.00
Office
Supplies $ 6,945.00
Postage
& Cartage $ 2,575.00
Shop
Supplies $ 15,600.00
Lab
Supplies $ 22,000.00
Drainage $ 1,000.00
Uniforms $ 5,407.00
Safety
Equipment $ 7,000.00
TOTAL $ 828,499.00
V. Equipment
Motor
Vehicles, Field Equipment $ 6,090.00
Lab
Equipment Purchase $ 3,000.00
Office
Equipment Purchase $ 2,625.00
Shop
Equipment Purchase $ 8,610.00
Radio
Equipment Purchase $ 6,066.00
Computer
Hardware $ 8,400.00
TOTAL $ 34,791.00
VI. Contingencies $ 15,000.00
VII. Education
Educational
Meetings $ 17,522.00
Research
and Development $ 850.00
Literature
Purchase $ 1,122.00
TOTAL $ 19,494.00
VIII. Capital
Improvement Fund
1. Propane heater for the Bartlett facility
2. Roof repair for Wheeling facility
3. Window replacements
4. Bay door replacements
5. Acquisition of four trucks
6. Sprinkler system for the facilities in
Wheeling
and Bartlett
7. Five ULV sprayers
8. Photocopier
TOTAL $ 162,127.00
RECAPITULATION
Personal Services $1,492,968.00
Contractual Services $ 584,453.00
Travel $ 6,825.00
Commodities $ 828,499.00
Equipment $ 34,791.00
Contingencies $ 15,000.00
Education $ 19,494.00
Capital Improvement Fund $
162,127.00
Loss and Cost of Collection $
25,000.00
TOTAL APPROPRIATED EXPENDITURES $3,169,157.00
TOTAL APPROPRIATION $3,169,157.00
ESTIMATED CASH ON HAND AT CLOSE OF FISCAL YEAR
(AVAILABLE TO REDUCE LEVY) $
730,513.85
ESTIMATED DEFICIT $ - 0 –
This Ordinance shall be in full force and
effect as of the date of its passage.
Passed by the Board of Trustees of the
NORTHWEST MOSQUITO ABATEMENT DISTRICT this 18TH DAY OF FEBRUARY,
2009.
Approved this 18TH DAY OF
FEBRUARY, 2009.
________________________________
Vice-President of the Board of Trustees of the
NORTHWEST MOSQUITO
ABATEMENT DISTRICT
_________________________________________
Secretary
of the Board of Trustees of the
NORTHWEST
MOSQUITO ABATEMENT DISTRICT
Mr.
Veverka indicated that the Attorneys will publish the notices in Paddock
Publications. Mr. Veverka mentioned that
the 2003-2004 tax objections have been settled.
Mr. Veverka reminded everyone that the Ethic statements will be mailed
in March.
Mr.
Szyska verified that the Trustees received the Staff Meeting Minutes. He mentioned that the District has received
32 seasonal applications to date. The
seasonal starting pay rate will remain the same as last year. Mr. Szyska mentioned that the Union postponed
negotiations until March 9th.
Mr.
Szyska mentioned that there have been some changes in the regulations for
underground storage tanks so the sump containment areas at the tanks have to be
upgraded. The cost will be $5000 to
$6000 per tank. The District plans to
convert to propane heating at the Bartlett facility. This will require another underground storage
tank but since this is a gas as opposed to a liquid it will not be subject to
the same regulations.
Mr.
Szyska is working on purchasing the new network copier.
There
being no further business to come before the Board a motion was made to adjourn
and it passed unanimously.
____________________________
President
_______________________
Secretary