MINUTES
OF THE MEETING OF THE BOARD OF TRUSTEES
February
17, 2010
The
regular meeting of the Board of Trustees of the Northwest Mosquito Abatement
District was held Wednesday, February 17, 2010 at 7:30 pm.
There
being a presence of a quorum, Daniel R. Ansani, Vice President called the
meeting to order.
Trustees
present: Daniel R. Ansani, Vice
President and Assistant Secretary; Richard A. David, Secretary and Assistant
Treasurer; William Schneck, Treasurer; Karen V. Mills, Vice President and
Assistant Secretary/Treasurer.
Trustees
absent: Arnold D. Kincaid, President.
Also
present: Donald Veverka, Attorney;
Michael Szyska, Director.
The
minutes of the January 2010 meeting were read. William Schneck made a motion to accept the
minutes as read and Karen V. Mills seconded the motion.
The
Secretary called the roll and all ayes had been cast for approval of the motion
and thereby declared the motion carried.
The
Treasurer's Report for January 2010 was presented and all checks were approved
for payment. Karen V. Mills made a
motion to accept the report as read and Richard A. David seconded the motion.
The
Secretary called the roll and all ayes had been cast for approval of the motion
and thereby declared the motion carried.
A
motion was made by William Schneck that the Tentative Budget and Appropriation
Ordinance of the Northwest Mosquito Abatement District for the period of May 1,
2010 to April 30, 2011, as submitted by Richard A. David, Daniel R. Ansani,
Arnold D. Kincaid, William Schneck, Karen V. Mills, and Michael L. Szyska, be
adopted for the aforesaid period and the Secretary is instructed to comply with
the instructions as to the publications of the motions as contained in the
ordinance. Richard A. David seconded the
motion.
TENTATIVE BUDGET AND
APPROPRIATION ORDINANCE
OF THE NORTHWEST MOSQUITO
ABATEMENT DISTRICT
MAY 1, 2010 TO APRIL 30, 2011
WHEREAS, RICHARD A. DAVID, DANIEL ANSANI,
ARNOLD KINCAID, KAREN V. MILLS, WILLIAM SCHNECK and MICHAEL SZYSKA were
appointed on December 16, 2009 by the Board of Trustees to prepare a Tentative
Budget and Appropriation Ordinance for the period May 1, 2010 to April 30, 2011;
and
WHEREAS, the aforesaid Tentative Budget and
Appropriation Ordinance has been prepared and submitted to the Board of Trustees
for inspection and approval in tentative form.
WHEREFORE, be it resolved that the
Tentative Budget and Appropriation Ordinance, as set out below, shall be filed
with the Secretary of the NORTHWEST MOSQUITO ABATEMENT DISTRICT and that he
shall make available said Tentative Budget for public inspection, as of
February 18, 2010, for at least thirty (30) days thereafter.
FURTHER RESOLVED, that the Secretary shall
publish, as of February 18, 2010, in a newspaper of general circulation in the
area covered by the District, a public notice that the said Tentative Budget is
on file and available for public inspection, as set out below.
NOTICE
Notice is hereby given that a Tentative
Budget and Appropriation Ordinance of the NORTHWEST MOSQUITO ABATEMENT DISTRICT,
in the County of Cook, State of Illinois, for the fiscal year May 1, 2010 to
and including April 30, 2011 is on file and conveniently available for public
inspection at the offices of the NORTHWEST MOSQUITO ABATEMENT DISTRICT, 147
West Hintz Road, Wheeling, Illinois, and will so remain from February 18, 2010,
until final action is taken thereon by the Board of Trustees.
DATED THIS 17TH
DAY OF FEBRUARY, 2010
NORTHWEST
MOSQUITO ABATEMENT DISTRICT
By:
_______________________________
Secretary
ESTIMATED RECEIPTS
Cash on Hand May 1, 2010(Estimated) $1,454,331.19
Cash to be received
2009 Levy: $2,438,643.15
Less: Loss
& cost on collection - 25,000.00
$2,413,643.15
Cash to be received from 2010 Levy:
Extended amount (estimated) $2,523,995.66
To be received after fiscal year $2,523,995.66
To be received during fiscal year $
- 0 –
Plus: Cash to
be received from State
Of
Illinois Personal Property
Replacement Tax $ 95,000.00
TOTAL CASH AVAILABLE DURING FISCAL YEAR $3,962,974.34
ESTIMATED EXPENDITURES
I. Personal
Services
Salary of
Director $ 112,257.00
Salary of
Field Employees $1,050,400.00
Salary of
Entomologist $ 62,732.00
Salary of
Office Manager $ 85,882.00
Employer’s
Share of Employees’ Ret. Fund(FICA) $ 94,000.00
Employer’s
Share of Employer’s Ret. Fund(IMRF) $ 94,000.00
TOTAL $1,499,271.00
II. Contractual
Services
Insurance:
Business Auto $ 64,000.00
Insurance:
General Liab. & Pollution Liab. $
60,000.00
Insurance:
Umbrella Liability $ 20,000.00
Insurance:
Workmen’s Compensation $ 42,066.00
Insurance:
Property $ 16,890.00
Insurance:
Bonding $ 0.00
Insurance:
Directors’ & Officers’ Liability $ 8,000.00
Insurance:
Hospitalization $ 160,000.00
Insurance:
Unemployment $ 10,000.00
Materials
& Services: Motor Vehicles $ 28,000.00
Materials
& Services: Field Equipment $ 8,233.00
Materials
& Services: Buildings & Grounds $ 52,134.00
Materials
& Services: Shop Equipment $ 3,000.00
Materials
& Services: Radio $ 2,668.00
Maintenance $ 5,000.00
Light $ 16,665.00
Heat $ 23,446.00
Telephone $ 26,195.00
Water $ 700.00
Legal
Fees and Expenses $ 60,000.00
Legal
Administration $ 8,157.00
Auditing
and Accounting $ 11,000.00
Dues and
Subscriptions $ 5,300.00
Computer
Software $ 6,000.00
TOTAL $ 637,454.00
III. Travel $ 6,825.00
IV. Commodities
Insecticides $ 710,933.00
Oils $ 0.00
Motor
Vehicle Fuel $ 70,276.00
Drafting Supplies $ 0.00
Office
Supplies $ 6,980.00
Postage
& Cartage $ 2,575.00
Shop
Supplies $ 15,600.00
Lab
Supplies $ 22,000.00
Drainage $ 1,000.00
Uniforms $ 5,407.00
Safety
Equipment $ 7,000.00
TOTAL $ 841,771.00
V. Equipment
Motor
Vehicles, Field Equipment $ 6,090.00
Lab
Equipment Purchase $ 3,000.00
Office
Equipment Purchase $ 2,625.00
Shop
Equipment Purchase $ 8,610.00
Radio
Equipment Purchase $ 6,066.00
Computer
Hardware $ 8,400.00
TOTAL $ 34,791.00
VI. Contingencies $ 15,000.00
VII. Education
Educational
Meetings $ 19,274.00
Research
and Development $ 850.00
Literature
Purchase $ 1,122.00
TOTAL $ 21,246.00
VIII. Capital
Improvement Fund
1. Propane heater for the Bartlett facility
2. Roof repairs
3. Window replacements
4. Bay door replacements
5. Acquisition of three trucks
6. Sprinkler system for the facilities in
Wheeling
and Bartlett
7. Three (3) ULV sprayers
8. Mobile radios
TOTAL $ 162,127.00
RECAPITULATION
Personal Services $1,499,271.00
Contractual Services $ 637,454.00
Travel $ 6,825.00
Commodities $ 841,771.00
Equipment $ 34,791.00
Contingencies $ 15,000.00
Education $ 21,246.00
Capital Improvement Fund $ 162,127.00
TOTAL ESTIMATED EXPENDITURES $3,218,485.00
APPROPRIATED EXPENDITURES
I. Personal
Services
Salary of
Director $ 112,257.00
Salary of
Field Employees $1,050,400.00
Salary of
Entomologist $ 62,732.00
Salary of
Office Manager $ 85,882.00
Employer’s
Share of Employees’ Ret. Fund(FICA) $ 94,000.00
Employer’s
Share of Employer’s Ret. Fund(IMRF) $ 94,000.00
TOTAL $1,499,271.00
II. Contractual
Services
Insurance:
Business Auto $ 64,000.00
Insurance:
General Liab. & Pollution Liab. $
60,000.00
Insurance:
Umbrella Liability $ 20,000.00
Insurance:
Workmen’s Compensation $ 42,066.00
Insurance:
Property $ 16,890.00
Insurance:
Bonding $ 0.00
Insurance:
Directors’ & Officers’ Liability $ 8,000.00
Insurance:
Hospitalization $ 160,000.00
Insurance:
Unemployment $ 10,000.00
Materials
& Services: Motor Vehicles $ 28,000.00
Materials
& Services: Field Equipment $ 8,233.00
Materials
& Services: Buildings & Grounds $ 52,134.00
Materials
& Services: Shop Equipment $ 3,000.00
Materials
& Services: Radio $ 2,668.00
Maintenance $ 5,000.00
Light $ 16,665.00
Heat $ 23,446.00
Telephone $ 26,195.00
Water $ 700.00
Legal
Fees and Expenses $ 60,000.00
Legal
Administration $ 8,157.00
Auditing
and Accounting $
11,000.00
Dues and
Subscriptions $ 5,300.00
Computer
Software $ 6,000.00
TOTAL $ 637,454.00
III. Travel $ 6,825.00
IV. Commodities
Insecticides $ 710,933.00
Oils $ 0.00
Motor
Vehicle Fuel $ 70,276.00
Drafting
Supplies $ 0.00
Office
Supplies $ 6,980.00
Postage
& Cartage $ 2,575.00
Shop
Supplies $ 15,600.00
Lab
Supplies $ 22,000.00
Drainage $ 1,000.00
Uniforms $ 5,407.00
Safety
Equipment $ 7,000.00
TOTAL $ 841,771.00
V. Equipment
Motor
Vehicles, Field Equipment $ 6,090.00
Lab
Equipment Purchase $ 3,000.00
Office
Equipment Purchase $ 2,625.00
Shop
Equipment Purchase $ 8,610.00
Radio
Equipment Purchase $ 6,066.00
Computer
Hardware $ 8,400.00
TOTAL $ 34,791.00
VI. Contingencies $ 15,000.00
VII. Education
Educational
Meetings $ 19,274.00
Research
and Development $ 850.00
Literature
Purchase $ 1,122.00
TOTAL $ 21,246.00
VIII. Capital
Improvement Fund
1. Propane heater for the Bartlett facility
2. Roof repairs
3. Window replacements
4. Bay door replacements
5. Acquisition of three trucks
6. Sprinkler system for the facilities in
Wheeling
and Bartlett
7. Three (3) ULV sprayers
8. Mobil radios
TOTAL $ 162,127.00
RECAPITULATION
Personal Services $1,499,271.00
Contractual Services $ 637,454.00
Travel $ 6,825.00
Commodities $ 841,771.00
Equipment $ 34,791.00
Contingencies $ 15,000.00
Education $ 21,246.00
Capital Improvement Fund $
162,127.00
Loss and Cost of Collection $
25,000.00
TOTAL APPROPRIATED EXPENDITURES $3,243,485.00
TOTAL APPROPRIATION $3,243,485.00
ESTIMATED CASH ON HAND AT CLOSE OF FISCAL YEAR
(AVAILABLE TO REDUCE LEVY) $
719,489.00
ESTIMATED DEFICIT $ - 0 –
This Ordinance shall be in full force and
effect as of the date of its passage.
Passed by the Board of Trustees of the
NORTHWEST MOSQUITO ABATEMENT DISTRICT this 17TH DAY OF FEBRUARY, 2010.
Approved this 17TH DAY OF
FEBRUARY, 2010.
________________________________
Vice-President of the Board of Trustees of the
NORTHWEST MOSQUITO
ABATEMENT DISTRICT
_________________________________________
Secretary
of the Board of Trustees of the
NORTHWEST
MOSQUITO ABATEMENT DISTRICT
Mr.
Veverka indicated that the Attorneys will publish the notices in Paddock
Publications. Mr. Veverka mentioned that
the Ethics Statements will be mailed in March.
Mr.
Szyska highlighted a couple of items from the Staff Meeting Minutes. The District has hired over 50% of the
employees for the upcoming season.
Mr.
Szyska gave the Trustees information indicating that the 2nd
installment of the 2009 property tax will be delayed until December or maybe January
2011.
Mr.
Szyska gave the Trustees a copy of the addendum to the CBA regarding health
insurance. The Board discussed how much the
non-union employees will contribute.
Mr.
Szyska mentioned that the CDC is in town to collect culex
mosquitoes for WNV testing and genetic studies.
Mr.
Szyska talked about the Sentinel GIS system Mike Mancuso and other supervisors
are testing. It is loaded with our maps
and the crews would enter the inspection information into the unit. Mr. Szyska is considering purchasing one.
Mr.
Szyska indicated that he has taken the Open Meetings training and will be
taking the FOI training soon. Ms.
Soderstrom will also take the on-line training.
There
being no further business to come before the Board a motion was made to adjourn
and it passed unanimously.
____________________________
Vice President
_______________________
Secretary